Project Payment and Expenses
Before marking a project as complete it is important that all costs are accounted for. If there are extra days to be added for a "day rate" assignment, the creator should outline the number of days worked and the amount previously agreed for each day. This way, the client can then make the appropriate price change, and the usual completion process then ensues.
Some clients are willing to cover production expenses that occur over the course of the project. The client will have outlined whether this is a possibility on their posting, in negotiations, or during the project.
Any expenses that are to be added must be fully accounted for. Creators should keep all receipts and upload them to the Details tab within the project page, making sure these expenses are itemized and clearly described when entering them. All expenses that are approved when the client marks the project completed will be paid along with the price of the project itself.
The following are typically considered reimbursable “expenses”
Production costs such as the purchase and/or rental of equipment, locations, expendables, and other materials necessary for the production
Transportation costs such as mileage, gas, bridge and toll fees, parking, airplane tickets, luggage fees, and the like
Food and drink acquired for the shoot as craft services or as individual crew meals
The licensing of assets for post-production, including but not limited to: music, stock footage, and previously distributed or created works
The following are not considered reimbursable “expenses” and should instead be added to a project’s base price.
Subcontracted services for production support, whether on-set or off-set
(camera assistants, translators, assistant editors, fixers, etc. that were separately hired by the contracted Glimmer creator).Additional costs of labor from an extended production timeline, or from altered deliverables that were not originally detailed in the posting description.
Any performed labor or services rendered.
NOTE: Expenses can only be added from the creator’s end. This can only be done if the publisher has allowed for expenses to be added within the project page.
To edit your expenses, head to the Project Page where you will find the Edit Expenses button.
Next, add each expense as a new line item and insert the relevant price. If you need to remove an entry click the X symbol on the right of the specific entry.
Once done, hit Update.
If you haven't done so already, upload all of your receipts in the Files tab by selecting Add New Files.
You will be able to view the sum of your expenses and project price. This is what you can expect to be paid once the project is completed.
Once you have added all your expenses go ahead and hit Mark Complete at the top of the page to indicate that the project is ready to be closed out.
